Item (21)

The Society is administered by a Board of Trustees (referred to in the bylaws as the Board), composed of five members. Three are elected from among the founding members (first group), while the other two complementary members are elected from the associated members (second group); the term of the Board is two years.

A Member of the Board has to be:

1. Resident of Aleppo, or in close contact with the city, thus capable of attending the periodical meetings of the Board.
2. Of a high degree of culture and knowledge supported by official documents or scientific references.

Item (22)

Members of the Board can not receive pay for work they do for the Society.

Item (23)

Members of the Board can receive compensation for the transportation costs they incurred while performing work for the Society as per the regulations decreed by the General Assembly.

Item (24)

If a position on the Board is vacated for any reason the Board may temporarily assign the position to a founding member until the completion of the term of the Board or until the next regular meeting of the General Assembly.

Item (25)

If more than half of the Board’s members resigned or were absent from Board meetings for more than three consecutive meetings without and acceptable reason, the General Assembly must be called by the other members to elect complementary members to the Board.

Item (26)

The Board shall administer the activities of the Society, especially in the following issues:

1. Preparing the annual report about the Society’s activities.
2. Preparing the annual budget plan of the Society for the next year, and the final accounting statement of the past year.
3. Reviewing the annual financial report as prepared by an auditor who is assigned by the Board and approved by the General Assembly.
4. Preparing the financial and administrative regulations which will govern the activities of the Society.
5. Employing the required staff for the Society and monitoring their professional performance. The Board also retains the right to discipline, reward or discharge them.
6. The Board shall meet at least once a month to perform its duties. The meeting is considered legal if half or more of its members were present. The Board's decisions are taken by absolute majority of the attendants, and if the vote is a tie then the decision goes in the favor of the Chair.

Item (27)

In its first meeting following the General Assembly's meeting, the Board shall elect a chairman, a secretary and a treasurer from within its members.

Item (28)

The Chairman of the Board represents the society legally regarding its rights, obligations and its relations to official and non-official bodies. The Chairman is also the financial signatory for all fiscal matters of the Society.

Item (29)

The Society’s secretary will assume the duties of the Chairman in his or her absence plus all other duties delegated to the secretary officially by the Board. The tasks of secretary are:

1. Recording the minutes of meetings of the General Assembly and the Board.
2. Issuing the invitations for the meetings of the General Assembly and the Board.
3. Issuing and receiving correspondences and calls for the Society.
4. Keeping the Society’s dossiers, files, records and stamps in the Society’s headquarters.
5. Monitoring and following up the implementation of the Board’s decisions.
6. Keeping the technical and historic archives that are available to the Society in a well indexed library and an advanced electronic archiving system and working to update and augment the information with plans, images, copies of research etc. related to the Citadel of Aleppo.

Item (30)

The Treasurer’s tasks:

1. Receiving the donations and collecting the dues while issuing signed and stamped formal receipts and depositing the funds in the designated bank accounts of the Society in the adopt
2. Disbursing the expenses by issuing payment orders signed by the Treasurer and the Chairman or his deputy.
3. Withdrawing funds from the bank, jointly with the financial signatory.
4. Implementing the Board’s financial decisions and presenting a biannual financial statement to the Board.
5. Keeping accounting documents (paper or electronic) in the Society’s headquarters.

• The Structure
• Establishment Policy
• The Bylaws
  • Chapter One: Society’s Goals
  • Chapter Two: The Membership
  • Chapter Three: The General Assembly
  • Chapter Four: The Board of Trustees
  • Chapter Five: The Society’s Funding
  • Chapter Six: Dissolving the Society